Emergency Closure Policy

 

Emergency Closures Policy


When severe weather, mechanical failures within the building, or any other emergencies occur, the Director, in conjunction with the Chair/Vice Chair or designated trustee, has the responsibility for deciding whether or not to close the library. In the event that a decision was reached to close Town Hall for external reasons the Library will also close without further deliberation.

In the event of inclement weather, the need to close (tier 1 weather conditions) or open with a limited staff of 3 (tier 2 weather conditions) will be based on advice from local emergency officials and the weather forecast. The decision will be made by the Director in consultation with the Chair/Vice Chair or designated trustee. Staff and volunteers will be notifies by email at or before 6:30 a.m. when possible for morning closures and as soon as possible for closures at other times of day. There will be a phone tree for staff and a message will be placed on the answering machine at the library and on the local television station.

If the Director or supervisor on duty is unable to contact the Chair/Vice Chair or designated trustee within 1 hour of the advent of an emergency situation, s/he shall be authorized to determine the closing. Attempts to notify the trustees shall be appropriately documented.

Mechanical problems causing a lack of bathrooms will necessitate a closure without deliberation since there will be no bathrooms available for public or staff. Loss of power, when there is no estimate for return of power, may also necessitate an automatic closure.

If the library heating or cooling systems fail, causing the temperatures in the library to go below 55 or above 90 degrees Fahrenheit, for an extended length of time, the library may opt to close.

 

Approved 1/07; Revised 1/08, 1/09, 11/09, 3/13